Vista Community Clinic

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Facilities Coordinator - Administrative

at Vista Community Clinic

Posted: 11/13/2020
Job Reference #: 2721
Keywords: office

Job Description

Req No.
2020-2721
Location
US-CA-Vista
Type
Regular Full-Time
Department
Finance
Schedule
40 hrs/wk (M-F 8am to 4:30pm)

Overview

Vista Community Clinic is a private, non-profit, multi-specialty outpatient clinic providing care in a comprehensive, high quality setting. Located in San Diego, Orange and Riverside counties, we work to advance community health and hope by providing access to premier health services. We are looking for dedicated, motivated, enthusiastic team players who want to make a difference in the community. Our competitive compensation and benefits program includes health, dental, vision, company-paid life, flexible spending accounts and a 403(B) plan, for eligible employees. VCC is an equal opportunity employer.

Responsibilities

Under general direction, this entry to med level position will perform a variety of administrative, maintenance, purchasing, special projects and assignments in a timely and accurate manner. Coordinate office operations, recordkeeping, file maintenance and reconciliation of receipts.

  • Coordinate facility and office operations; maintain records and files
  • Review purchase order requests
  • Process work orders, code and assign to appropriate staff
  • Order and maintain inventory supplies
  • Reconcile monthly receipts and report discrepancies to Manager
  • Execute punch lists as directed by Manager for repairs, painting, etc.
  • Perform facility maintenance as directed
  • Maintain facility/preventive maintenance calendar
  • Order/coordinate distribution of office and other supplies
  • Coordinate organization-wide copy center requests
  • Monitor/record copier readings and coordinate toner ordering/distribution for all sites
  • May provide courier service including pickup of daily cash receipts and delivery of deposits to bank and delivery of mail throughout the clinic locations, as needed
  • Enhance professional growth and development through participation in educational programs, current literature review, in-service meetings and workshops
  • Support the vision, mission and goals, and demonstrate a commitment to the values, of the organization
  • Perform other duties as directed

Qualifications

Minimum

  • High school graduate or equivalent
  • Minimum two years administrative experience
  • Valid California driver’s license, current vehicle insurance and reliable transportation

Preferred Qualifications

  • Associates degree or equivalent education
  • Familiarity with general purchasing procedures

Required Skills/Knowledge/Abilities

  • Willingness and ability to work evening and weekend hours as needed
  • Proficiency with computers, Microsoft Office products (Word/Excel), business e-mail, communication systems and internet search capabilities
  • Ability to read and understand blueprints
  • Familiar with basic concepts of building maintenance and repair including, but not limited to, painting, drywall, carpentry and basic plumbing and electrical systems
  • Basic knowledge of use and safety needs, and experience with various hand and power tools
  • Strong organizational skills
  • Ability to read and write, analyze, prioritize and meet deadlines
  • Strong interpersonal, verbal and written skills necessary for communication with patients/clients, providers and other staff
  • Ability to interface with all levels of personnel in a professional manner; ability to work with people of all social and ethnic backgrounds and within the constraints of government funded programs
  • Familiar with operation of telephone, fax and copier equipment

Physical Requirements

  • Sufficient physical agility to perform routine maintenance work which may include climbing ladders, crawling under desks and other furniture and using normal tools such as a hammer or screwdriver
  • Ability to sit or stand for long periods of time; ability to reach, bend, climb, stoop and lift and carry up to 75 lbs of medical/office supplies for routine performance of essential job functions
  • Manual dexterity and strength sufficient to enter information via computer keyboard for long periods of time, to write notes and information as needed, to pick up and hold paperwork, supplies and other items, and effectively use appropriate tools
  • Speaking and hearing ability sufficient to handle phone and in-person conversations with patients/clients, providers and other staff
  • Visual acuity and reading ability sufficient to effectively read records and documents, and to accurately view information on a computer monitor
  • Eye/hand coordination, hearing and visual acuity necessary for driving safely
  • Ability to travel by plane, train and automobile to attend trainings or other business meetings

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!