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Program Coordinator - req# 13088

at University of New Mexico

Posted: 10/7/2020
Job Reference #: 13088

Job Description

Program Coordinator

Requisition IDreq13088
Working TitleProgram Coordinator
Position Grade10
Position Summary

Notice: Funding available through 7/31/2021; continuance beyond that date is subject to the Department's operational needs as outlined in UBPPM #3200, Employee Classifications,

The Division of Endocrinology, within the Department of Internal Medicine, is seeking a term Program Coordinator to coordinate the daily administrative and fiscal operations for the UNM HSC Diabetes Research Center and work as part of a team to carry out the mission of our NIH funded grant for the closeout of a 7-year study. The employee will be required to be punctual and dependable in order to meet the needs of our study participants, have excellent communication skills, experience with documentation, and the ability to work well with others.

The duties of the Program Coordinator's would include (but not be limited to) the following:

  • Program coordination of the daily operations of the Diabetes Research Center.
  • Financial knowledge of working with grants to include: participant compensation and travel reimbursements, staff travel reimbursements, P-Card purchases (reconciliation and journal vouchers, internal purchase requisition (set up and maintenance), budget projections, and monitoring of all restricted funds.
  • Experience with Banner, Chrome River, and Lobo Mart
  • Data entry to include but not limited to: maintaining confidential participant information in data base files, study visit data entry, and maintaining data on participant scheduling calendar for reference by study team.
  • Plan and coordinate participant retention events, meetings, education sessions, and annual incentives.
  • Assist with multiple study projects and tasks as deemed necessary to fulfil the essential support of our study participants.

The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective and efficient manner through innovation, training, and education. Through our collaborative work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center and University.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Experience working with Banner, Chrome River, and Lobo Mart.
  • Experiencewith P-card transactions.
  • Experience with finance reconciliation and tracking expenditures.
  • Experiencemaintaining calendars and participant data.
  • Experiencegenerating budget reports and analyzing spending
  • Proficient experience with MS Excelspreadsheets and data maintenance
  • Experiencecoordinating events and meetings
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM Endocrinology (852E)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date07/31/2021
Pay$13.62-$20.43/HR DOE
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date7/23/2020
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

A complete application includes:

1)Cover Letter detailing your directly related experience


Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

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