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Admin Assistant to the Dean - req# 8382

at University of New Mexico

Posted: 4/15/2019
Job Reference #: 8382
Keywords: office

Job Description

Admin Assistant to the Dean

Requisition IDreq8382
Working TitleAdmin Assistant to the Dean
Position Grade10
Position Summary
The University of New Mexico-Taos invites applications for the position of Administrative Assistant to the Dean.This individual will be responsible for the day-to-day operation of the Dean's Office and will serve as a liaison between the Dean and students, faculty and outside constituencies.


This position will also include secretarial and administrative support to the Dean of Instruction, Senior Operations Manager, Academic Advising, Dual Enrollment, Office of Educational Technology and Faculty. The Administrative Assistant to the Dean will ensure that the Department of Instruction operates effectively, efficiently, and professionally.


This position is responsible for maintaining office efficiency by planning and implementing office systems. Supporting the administrative needs of the Department of Instruction to include overseeing activities for the unit such as answering telephones, scheduling appointments, and assisting and resolving problems and inquiries of students, faculty, staff, and visitors. This position serves to support the critical daily administrative operations and serves as a primary point of direct administrative contact and liaison with other offices, individuals students, staff, faculty and external institutions and agencies. As a function of the Department of Instruction this position will be responsible for gathering, entering, and/or updating data to maintain departmental records and databases, as appropriate; establishes and maintains files and records, and assisting with project development and planning to ensure more efficient service and organization of the office, by participation in educational programs, current literature, in-service meetings, and workshops.


Candidates must have a good working knowledge of MS Office Suite applications including Windows, Word, Excel, PowerPoint, and Office 365, as well as excellent oral and written communications skills, and must be able to work well with others. Experience working in an administrative office experience in higher education is preferred.


See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

· College Degree-Certificate, Associate, or Bachelor’s Degree

· Three years of administrative support experience in an academic setting or equivalent.

· Bilingual (English/Spanish)

· Experience in higher education environment/community college.

· Working knowledge of office equipment, like printers or fax machines.

· Demonstrated proficiency in Microsoft Word, Excel PowerPoint, Outlook (Office 365), and calendar management.


Additional RequirementsOfficial transcripts, High school diploma, or GED certificate will be required for hire. Please see minimum qualifications for specifics.
CampusTaos
DepartmentTaos Branch
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$13.62-$20.43 (hourly)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date4/1/2019
Application InstructionsPlease attached the following required documents to your application materials. 1. Cover Letter- In your cover letter please describe in detail, how you meet the preferred qualifications posted for this position. 2. Resume 3. Three previous supervisory references with contact information.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!