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Admin Assistant Pool - UNM Staffing Services - req# 7687

at University of New Mexico

Posted: 2/6/2019
Job Status: Contract/Temporary
Job Reference #: 7687

Job Description

Admin Assistant Pool/UNMTemps

Requisition IDreq7687
Working TitleAdmin Assistant Pool - UNM Staffing Services
Position Grade90
Position Summary

Applying for this position will place you in a general pool of candidates with UNM Staffing Services for benefits and non-benefits eligible positions in departments and campuses throughout the University. Qualified applicants will be considered for placement into temporary and regular administrative assistant assignments when positions become vacant, regular employees are absent, during peak work periods, and/or for special events.

This pool is looking for the following levels of Administrative Assistants:

Admin Assistant 2:

Performs a variety of administrative and staff support duties for a specified unit/department, such as;

  • Performing interoffice administrative coordination, routine bookkeeping transactions, internal tracking of documents and travel arrangements including travel vouchers
  • Creating and maintaining computer databases
  • Using discretion and making administrative judgments based on existing operating guidelines to resolve day to day operating issues
  • Gathering and analyzing statistical data in order to create and prepare routine and ad-hoc reports and correspondence
  • Utilization of word processing, spreadsheets, and database applications to manipulate and format correspondence/data

Minimum Experience Needed: High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Admin Assistant 3:

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, such as;

  • Financial control and tracking of department budget and expenditures, with knowledge of computerized information systems used in financial and/or accounting applications
  • Frequently organizing resources and participating in planning in areas of complex projects, operations and/or events for the department
  • Using independent judgment in problem-solving of complex operating issues
  • Serving as primary administrative and operational liaison with internal and external department/agencies
  • Supervising and training support staff
  • Assisting with coordination of human resources activities

Minimum Experience Needed: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

May require High school diploma or GED; at least 1 to 5 years of experience in an administrative role. Please refer to posting information for specific minimum requirements for this classification description.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

· Experience with calendaring and coordinating executive-level and/or large meetings.

· Ability to record, edit, and transcribe meeting minutes

· Time Entry Management

· Proficiency in standard computer software applications (e.g. Microsoft Word, Excel, PowerPoint, Access, and Outlook)

· UNM / Transferrable experience (Banner, Chrome River, LoboTime)

Additional RequirementsDepending on the Admin Assistant assignment, any or all of the following additional requirements may apply: Background Check, OIG Employment Eligibility, and EOHS Physical Evaluation.Distinguishing Characteristics are listed in the Preferred Qualifications Section:
CampusMain - Albuquerque, NM
DepartmentHR UNM Temps (730D)
Employment TypeStaff
Staff TypeTemporary - Full-Time
StatusNon-Exempt
Pay$9.49 - $16.88 Hourly
Benefits EligibleBenefits eligibility is determined by the details and length of the specified temp assignment. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date
Application InstructionsIt is required that your application reflects that you meet the minimum qualification in the Education and Employment History Sections. Please provide a list of current references, along with an up-to-date resume showcasing how you meet the minimum qualifications.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!