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Admin Assistant 3 - req# 8425

at University of New Mexico

Posted: 4/18/2019
Job Reference #: 8425
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Job Description

Admin Assistant 3

Requisition IDreq8425
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

UNM’s Facilities Management (FM) is seeking a motivated, self-directed candidate with excellent communication and interpersonal skills to join our FM-Grounds & Landscaping team as an Admin Asst. 3. The individual selected for this position will perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. He/she will coordinate and facilitate meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

Facilities Management is responsible for the care and upkeep of the physical campus environment totaling more than 12 million square feet of interior space, 680 acres of land and over 8 million square feet of building space.

To learn more about FM-Grounds & Landscaping visit: https://fm.unm.edu/services/grounds-and-landscaping.html


See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Strong communication skills
  • Calendar management
  • Ability to work effectively with a diverse community
  • Strong organizational skills
  • Ability to multi-task and meet time sensitive deadlines
  • Experience with Microsoft Office applications
  • Proficient in Excel
  • Experience processing Payroll
  • Experience with facilities related operations
  • Experience in supporting leadership activities
Additional RequirementsPlease include ALL previous relevant work experience on your application (DO NOT limit it to your most recent employers).
CampusMain - Albuquerque, NM
DepartmentFM Grounds (821C0)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 - $16.88 Hourly (DOE)
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required
For Best Consideration Date4/4/2019
Application Instructions1.Please attach resume, cover letter, and reference list for three (3) prior supervisors and their contact information.
2.Within the application, under "Resume&Application", please ensure you complete the section for "Average Hours Worked/Week".

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!