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Admin Assistant 2 - req# 7916

at University of New Mexico

Posted: 2/5/2019
Job Reference #: 7916
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Job Description

Admin Assistant 2

Requisition IDreq7916
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Division of Gastroenterology and Hepatology, within the Department of Internal Medicine, is seeking an Administrative Assistant 2. This position will provided day-to-day administrative support. Selected candidate will directly report to the Unit Administrator and assist with fiscal administration, provide administrative assistance for Gastroenterology Faculty and Fellows and special projects; travel plans and financial reimbursements; scheduling meetings, and various activities of the Gastroenterology Division.

The Department of Internal Medicine is a large, progressive department with a diverse staff working in dedicated teams to provide quality work in an organized, effective and efficient manner through innovation, training, and education. Through our collaborative work effort, we support the faculty and enhance the missions of the department, school, Health Sciences Center and University.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Current P-Card holder and experience with Banner and Chrome River. Ability to review accounting transactions for accuracy, correct errors, assist on controlling costs, policies, and understanding financial data.
  • Experience regarding UNM financial procedures and policies such as how to execute purchases, reimbursements including travel, direct pay invoices, JV’s, memo’s, etc.
  • Experience providing and overseeing support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Experience scheduling appointments and maintaining calendars; schedules, coordinating and facilitating meetings, facilities usage, events, and travel arrangements.
  • Experience establishing, updating, and maintaining unit's files, inventories, and records; implementing and maintaining data management systems.
Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentIM Gastroentrology (852G)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$10.23 - $15.35/hr DOE
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date2/11/2019
Application InstructionsPlease attached:1) Cover Letter2) Resume

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!