Steward Health Care System

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Admin Asst - Anesthesia Dept

at Steward Health Care System

Posted: 10/16/2020
Job Status: Full Time
Job Reference #: 38886
Keywords: clerical

Job Description

Location: Steward Medical Group - Central
Posted Date: 10/19/2020

Steward Health Care is the largest private, tax-paying physician-led health care network in the United States. Headquartered in Dallas, Texas, Steward operates 35 hospitals in the United States and the country of Malta that regularly receive top awards for quality and safety. The company employs approximately 42,000 health care professionals. The Steward network includes multiple urgent care centers and skilled nursing facilities, substantial behavioral health services, over 7,900 beds under management, and approximately 2.2 million full risk covered lives through the company's managed care and health insurance services.

Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.

Under the supervision of the Program Manager, the Anesthesiology Operations Assistant will report directly to the Sr. Director of Practice Management and will provide administrative support to ensure efficient and effective day–to-day functioning of department. Adheres to the highest standards of professional values and work ethic, while furthering the company mission. He/she upholds confidentiality toward patient/families, colleagues, sensitive situations arising within the department as a whole.

Responsibilities/Essential Functions:

  • Proactively manage a complex calendar of internal meetings, external meetings, and events with utmost attention to accuracy and timeliness
  • Responsible for co-managing the onboarding of staff, and assisting with provider enrollment
  • Responsible for record keeping, such as CME’s
  • Responsible for bi-weekly payroll for department physicians and CRNAs across SMG
  • Will work with both SMG and our outside billing vendor to ensure that they receive all of our documentation and billing information
  • Will work with OR leadership, surgical staff, and anesthesiology to ensure daily surgical operations are met efficiently
  • Prepare and send files to be stored at outside facility and maintain storage records
  • Answer department phones in a customer friendly and welcoming manner per the policy of Steward Medical Group
  • Perform all clerical and secretarial services including typing, photocopying and mail sorting
  • Assist in special projects as requested
  • Attend department meetings
  • Perform other duties as requested
  • Maintain confidentiality of patient information per HIPAA


  • High School Diploma – Associates Degree or higher preferred
  • Must have some type of surgical room experience with operations, preferably in anesthesiology
  • Proficient with of a variety of software programs including Outlook, Word, PowerPoint, and Excel
  • Proficient in payroll processing
  • The ability to successfully multitask projects is required
  • Excellent organizational and communication skills
  • Well-developed communication and personal relations skills with the ability to interact with staff, physicians, and the general public with empathy, sincerity, and a sense of caring
  • Highly organized and able to effectively manage a number of tasks simultaneously
  • Ability to work well with all levels of personnel
  • Ability to prioritize and manage several projects with demanding workloads.
  • Ability to work independently
  • Proven ability to maintain sensitive and confidential information

Application Instructions

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