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Finance Administrative Assistant | Napa

at HCareers

Posted: 10/14/2020
Job Reference #: 9447_1537062
Keywords: office

Job Description

Napa Winery is seeking Finance Assistant/Admin for our corporate office located in Napa, CA.

Job Summary:

Finance Assistant/Admin provides accounting, administrative support to Controller, supports Shipping and Logistics Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

    -Process California and National wholesale orders and samples in Vinosmith as well as ensure all client's accounts are compliant in Vinosmith, QuickBooks and WineDirect
    -Process affiliated companies' orders in QuickBooks and WineDirect
    -Manages month end inventory transactions in WineDirect
    -Manage accounts receivable: enter electronic payments, create invoices, send balance statements, reminder emails and follows up on past due accounts. Helps clients regarding reconciling their accounts if needed
    -Manage accounts payable: review vendor invoices and enter in QuickBooks (making notes for when we switch to Great Plains)
    -Reconcile cash received from tasting room. Cash and check deposits.
    -Enter distributor bill backs
    -Collect W-9s from vendors and create and send form 1099 for eligible vendors
    -Helps to manage production logistics, bottling and harvest: obtain quotes and agreements, order supplies, arrange shipping between production facilities
    -Assist Controller with Compliance duties
    -Other Admin support duties and responsibilities

Ideal Candidate Will Have:

    -Must be proficient with Microsoft Office (Outlook, Excel, Word); QuickBooks
    -Experience with WineDirect, ShipCompliant, and Great Plains preferably - will train

About us:

Our winery loves to connect with visitors and find wines that will be loved for years to come. More often than not, people leave our winery feeling part of the family and future history of the winery - and they are.

We are an equal opportunity and E-Verify Employer M/F/V/D
(ref. 38106)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!