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Assistant Corporate Controller
Job Reference #: 9447_1536070
Reports To: CFO
Summary of Responsibilities: The Assistant Corporate Controller is responsible for ensuring that books, records and reporting of all legal entities are accurate, current and in compliance.
-Performs and/or supervises the month-end financial closings for assigned entities. Assigns and enforces deadlines for all stages of the closing process.
-Ensures the timely and accurate posting, balancing, and reconciliation of the general ledger for each entity.
-Prepares work papers, financial statements, and various reports for internal accounting and audited standards.
-Researches and analyzes fluctuations between current financial results compared to prior year, prior month, and budgeted amounts.
-Assists business partners with proper expenditure coding, document preparation, and other accounting-related activities.
-Reviews the work by the bookkeepers, bank reconcilers, and accounts payable clerks to ensure accurate financial transactions and assist in closing the month-end financials.
-Ensures entity books are closed and balanced by required deadlines.
-Prepares/Audits/approves all balance sheet reconciliations for assigned entities. Clears any reconciling items before the following month-end.
-Updates and maintains a filing system that allows company to have secure backup for legal entity formation documents, licensing, compliance documentation, financial reports, and tax filings.
-Updates Capital Expenditure Reports. Submits the report to outside auditors to complete tax statements and/or depreciation schedules.
-Ensures all statutory tax reporting required to be filed monthly is completed in a timely (meeting payment deadlines to avoid any penalty and/or to take advantage of any timely payment discounts) and accurate manner.
-Assists with preparation of the annual budget plans/forecasts, as directed by the leadership.
-Completes year-end closings per required timing guidelines.
-Supports annual public accounting firm audit and tax filing service, ensuring all year-end statutory tax-filing requirements are met as required.
-Manages electronic investor K-1 delivery. Assists investors with administrative updates, investment questions, and access to secure ShareFile software.
Other Timing Cycles:
-Maintain banking and lender relationships, reviews loan covenants and provides required documents to lenders.
-Oversee daily cash management process for multiple bank accounts/entities. Review and forecast cash requirements for assigned entities. Facilitate and track cash call requests with investors.
-Establish financial reporting for new acquisitions or accounting changes and creating process for accounting staff to maintain.
-Build and maintain organized network filing system for electronic support of all accounting transactions and permanent documents for assigned entities.
-Covers basic responsibilities of assigned duties during vacations and other absences. Acts as backup to CFO and Controller.
-Hires, trains, administers performance evaluations, recommends pay rates, motivates, and disciplines staff as warranted.
-Attends/participates in all meetings scheduled as required.
-Assists Finance leadership in maintaining compliance to budgetary guidelines and policy/procedural requirements, as set forth by the company. Ensures all areas of operation are educated in these guidelines and monitor compliance.
-Manages any statutory taxing authority audits and critique the results. Challenges inaccuracies presented on any audit findings.
-Assists in developing and implementing internally issued policies/procedures affecting improvement of the operations and financial results.
-Ensures and maintains compliance with Corporate and local record retention schedules.
-Performs any/all special projects as assigned by the CFO Provenance Hotels, Corporate Controller and/or CFO of Atlas and Provenance Hotels.
Education/Experience: 3+ years as an Accounting Manager/Assistant Corporate Controller for a public accounting firm or an Accounting Manager/Assistant Corporate Controller for complex business. Hold a B.S. in Accounting. Experience should include prior tenure in managing a full charge accounting office. Preference will be given to candidates with real estate and tax experience. Must understand a monthly financial reporting cycle and be able to administer its activities. Must be technically proficient in all relevant Accounting disciplines related to the industries mentioned.
Physical Demands: While performing the duties of the job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms; climb or balance; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
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