GM Financial

Receive alerts when this company posts new jobs.

Similar Jobs

Job Details

Credit Center Administrative Assistant - Zone A

at GM Financial

Posted: 4/18/2019
Job Reference #: 34841

Job Description

  • Job LocationsUS-TX-San Antonio
    Requisition ID
    2019-34841
    Employee Type
    Full Time-Regular
    Category
    Credit / Underwriting
  • Overview

    ?The Administrative Assistant handles all administrative functions for the credit center, as well as greets all visitors and routes incoming calls/faxes to various departments and personnel. This position has contact with other GM Financial departments, outside vendors, agencies, dealers and customers. The Administrative Assistant serves as an essential point of contact for our dealer customers and the DRMs when a call is made to the credit center. This team member supports the credit center to enhance the dealership relationship with GM Financial.

    Responsibilities

    JOB DUTIES

    • Answer a Multi-line phone system
    • Route and transfer calls to the appropriate parties
    • Accept various deliveries and call couriers to schedule pickup
    • Handle all mail functions including inter-office mail
    • Maintain and update phone directories including DRMs and FundsNow
    • Handle all administrative functions including inventory, office equipment, ordering office supplies, mail, answering phones and other functions related to daily operations
    • Assist RCM/RSM and CMs with maintaining a coordinated work schedule for the credit center, including tracking time off and vacations
    • Assist other members of the credit center to complete assignments to meet credit center goals and objectives, ie, complete up-front verifications when necessary
    • Assist RCM/RSM and/or DRMs in drafting dealer PowerPoint presentations prior to submitting to Corporate for final approval
    • Assist RCM and CMs with organizing team meetings and summarizing key messages and action plans
    • Perform other duties as assigned
    • Conform with all corporate policies and procedures

    Qualifications

    Knowledge

    • Administrative and clerical procedures and systems
    • Basic knowledge of general office procedures
    • Basic software applications (eg, Outlook, Word, Excel, Lotus, Access, Internet, Email)
    • Customer service strategies and techniques (eg, handling customer complaints, checking for customer satisfaction)
    • Office equipment (eg, printers, telephones, copiers, fax machines, etc)
    • Working knowledge of Microsoft Office products, Word, Excel, Outlook, Power Point, Access, and Project

    Skills

    • Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties
    • Ability to multi-task and meet tight deadlines
    • Ability to work independently with limited supervision
    • Advanced grammar, spelling and proofreading skills
    • Handling confidential matters and information
    • Using basic software applications (eg, Outlook, Word, Excel, Lotus, Access, Internet, Email)
    • Ability to speak effectively with customers or employees
    • Ability to make routine arithmetic computations and tabulations with speed and accuracy
    • Operating basic office equipment (eg, fax, copier, phone, etc)
    • Excellent organizational skills

    Education

    • High School Diploma or equivalent required

    Experience

    • 0-2 years ?experience performing receptionist duties preferred

    Working Conditions

    • Occasional overtime or split shifts may be required
    • harsh language from customers
    • normal office environment
    • Fast-paced office environment
    • Strong focus on providing quality service to internal and external customers
    • Must be able to deal with stressful office conditions while troubleshooting problems
    We can recommend jobs specifically for you!Click here to get started.

    Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!