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Legal Secretary I - Glendale, CA


Posted: 4/10/2019
Job Reference #: 170000M0
Keywords: legal, notary

Job Description

Job Description

Under close supervision, PERFORMS entry level legal secretarial and administrative duties for a Staff Counsel office. DEVELOPS working knowledge of legal concepts, practices, and Staff Counsel procedures applicable by jurisdiction.

Essential Functions:

1. ANSWERS, SCREENS, and LOGS voicemail messages and incoming/outgoing calls to GEICO personnel, clients, claimants, opposing counsel and /or courts for the Attorneys. GREETS visitors.

2. RESPONDS to general inquiries regarding office procedure and appointments. REFERS complex inquiries to the appropriate Attorney or support staff member for further handling.

3. SORTS, LOGS, DISTRIBUTES, DATE-STAMPS and/or FILES items received by mail. PERFORMS basic faxing, scanning, typing, filing, and copying requests.

4. PARTICIPATES in the preparation of pleadings, routine motions, notices, jury demands, routine discovery, and correspondence of a non-dictated nature, within the case management system, for attorney review and signature.

5. MAINTAINS attorney calendars by SCHEDULING, RESCHEDULING, CONFIRMING, and/or CANCELING appointments within agreed parameters. May SCHEDULE other appointments, including but not limited to conferences, examinations under oath, and depositions. CREATES diary entries, journals, and statistical records for the attorneys.

6. REVIEWS invoices to ensure compliance with the Expense Management & Controls Memorandum. PREPARES checks in accordance with established procedures and SENDS to the appropriate individual to facilitate payment.

7. ORGANIZES and MAINTAINS court case files to include opening, closing, and storage.

8. May PARTICIPATE in the training and onboarding process for Staff Counsel Support Staff.

9. MEETS the requirements specified below

  • Work activities involve combinations of sitting, walking, kneeling, climbing, pulling, bending, lifting, carrying and standing for extended periods.
  • Must be able to follow complex instructions, resolve conflicts or facilitate conflict resolution, and have strong organization/priority setting skills.
  • Must be able to multi-task.
  • Must be able to learn and apply large amounts of technical and procedural information.
  • Must be able to communicate effectively verbally and in writing.
  • Based on jurisdiction, may need to obtain and maintain a notary license. Must have the ability to type at least 50 words per minute.
About Geico
For more than 75 years, GEICO has stood out from the rest of the insurance industry! We are one of the nation's largest and fastest-growing auto insurers thanks to our low rates, outstanding service and clever marketing. We're an industry leader employing thousands of dedicated and hard-working associates. As a wholly owned subsidiary of Berkshire Hathaway, we offer associates training and career advancement in a financially stable and rewarding workplace.

Our associates' quality of life is important to us. Full-time GEICO associates are offered a comprehensive Total Rewards Program*, including:

  • 401(k) and profit-sharing plans
  • Medical, dental, vision and life insurance
  • Paid vacation, holidays and leave programs
  • Tuition reimbursement
  • Associate assistance program
  • Flexible spending accounts
  • Business casual dress
  • Fitness and dining facilities (at most locations)
  • Associate clubs and sports teams
  • Volunteer opportunities
  • GEICO Federal Credit Union

* Benefit offerings for positions other than full-time may vary.

GEICO is an equal opportunity employer. GEICO conducts drug screens and background checks on applicants who accept employment offers.
GEICO will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring, Ordinance No. 184652

How to Apply
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Application Instructions

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