Diocese of Tucson

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Secretary - Parish

at Diocese of Tucson

Posted: 10/22/2020
Job Reference #: 8a78879e6ee9a5a5016efbdc97771958

Job Description

Position: Secretary - Parish
Location: St Helen Parish - Oracle, AZ
Job Id: 1191
# of Openings: 1

St. Helen Roman Catholic Parish-Oracle
Job description
Job Title: Parish Secretary Exemption Status: Non-exempt
Department/Location: Oracle, Arizona
Primary Function: Under the direction of the Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties.
Essential Duties and Responsibilities:
  • Support the pastoral and spiritual mission of the Diocese and the Catholic Church
  • Shall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
  • With oversight, be responsible for department mail including pickup and delivery of post office and other mail.
  • Work collaboratively with employees; provide assistance as necessary
  • Foster communications and work collaboratively with all parish employees and diocesan employees
  • Answer and handle correspondence and telephone calls in a professional and courteous manner
  • File and maintain records as required
  • Provide secretarial and word-processing support as required including composing and typing of correspondence
  • Maintain physical and information security at all times; respect confidentiality and privacy of all persons contacted
  • Monitor expenses; process check requests and invoices for payment as required.
  • Provide support to other department personnel as required
  • Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting standing, stooping, reaching, talking, hearing, carrying, and keyboarding
Basic Qualifications:
  • A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
  • Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of excel and related technology.
  • Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality
  • Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player
  • Be able to manage multiple tasks simultaneously
  • The ability to successfully complete a criminal history and background check
  • Professional bearing and clean and neat personal appearance
Education and Experience:
  • Graduation from a 2-year college in Business or Public Administration or equivalent experience
  • A minimum of one year’s experience as a secretary or administrative assistant in a small, medium or large firm or equivalent experience
  • Proficiency in Spanish preferred but not required.

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