Children's Bureau of Southern California

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In-House Temporary Administrative Assistant

at Children's Bureau of Southern California

Posted: 3/7/2019
Job Status: Contract/Temporary
Job Reference #: 1259
Keywords:

Job Description

Location:
Baldwin Park

Department:
Mental Health Services

I.          TITLE:          In House Temporary Administrative Assistant I

II.        REQUIRED QUALIFICATIONS:

  • A High School diploma or equivalent
  • 3-5 years administrative experience
  • Superior computer skills including typing, email, Microsoft office programs and data entry ability as determined by specific job requirements
  • Familiarity navigating social media sites
  • Excellent oral and written communication skills
  • Experience in working with children and families preferred
  • Ability to work in a multi-cultural environment
  • Bilingual English/Spanish

III.       REPORTS TO:         Supervisory- or Management-Level Staff Member

IV.       POSITION DESCRIPTION:

           

Provides administrative support to various services within the Family Resource Center. 

V.        DUTIES AND RESPONSIBILITIES:

  • Types correspondence, forms, reports, flyers, etc.
  • Support the implementation of program activities and participate in appropriate meetings and trainings.
  • Takes meeting minutes, produces sign in sheets, etc. 
  • Answers telephone, takes messages and reroutes calls as needed
  • Creates and maintains files and records.
  • Supports psychiatrist as needed with scheduling appointments, greeting clients, mailing out prescriptions, etc.
  • Orders meals and supplies for meetings as requested by supervisor. 
  • Inventories, orders and/or purchases needed office supplies and equipment with necessary approval.
  • Ability to work a flexible schedule which will occasionally include weekends and/or evenings. 

 

 

VI.       GENERAL:

           

            -           Maintains confidentiality in matters of agency operations, personnel, and clients.

            -           Maintains positive communications with all agency staff, clients and visitors.

            -           Exercises good judgment in performance of duties and responsibilities

            -           Supports existing agency policies, principles and mission.

            -           Other related duties as assigned.

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